# Run-of-show and agenda template

> A printable agenda and run-of-show layout for a two-day retreat: time, duration, session, location, owner and AV cues, with a worked example you can adapt.

URL: https://bravodays.com/en/resources/run-of-show-and-agenda-template
Last updated: 2026-10-21
Publisher: BravoDays (https://bravodays.com)

## In short

- One line per moment: time, duration, what happens, where, who owns it, AV cue.
- Two versions from one sheet: a short agenda for guests and a detailed run-of-show for the crew.
- Build in buffers: transfers, coffee breaks and room changes always take longer than planned.
- Print it or save it as PDF from your browser and share it with the venue and suppliers.

## Overview

An agenda tells guests what happens and when. A run-of-show tells the crew how it happens: who does what, with which microphone, light or slide. Use the example below as a starting point. Print this page or save it as PDF, then fill in your own sessions.

### Guest agenda: example day 1

TimeSessionLocation

09:00Welcome coffeeTerrace

09:30Opening: why we are hereMain room

10:15Strategy session 1Main room

11:30Coffee breakTerrace

12:00Breakout workshopsRooms A, B, C

13:15LunchRestaurant

14:30Team activityGarden or beach

17:00Free time–

19:30DinnerOff-site restaurant

### Crew run-of-show: example opening session

TimeDurationItemOwnerAV / light cueNotes

08:0060 minAV check, slides loaded, mics testedAV technicianAll screens onBackup laptop ready

09:0030 minDoors open, welcome coffeeVenue banquetingWalk-in musicName badges at the door

09:255 minCall to seatsEvent managerMusic fadesClose terrace doors

09:3010 minWelcome by CEOCEOLectern mic, slide 1Lights down at back

09:4035 minOpening talkFacilitatorLapel mic, slides 2–20Clicker handed over

10:1575 minStrategy session 1FacilitatorTwo handheld mics for Q&ARunner for mics

### Your run-of-show

TimeDurationItemLocationOwnerAV / light cueNotes

### Tips for a run-of-show that works

- Give every line exactly one owner, even if several people are involved.

- Add five to ten minutes of buffer after every room change and transfer.

- Keep the guest agenda simple; keep the detail for the crew.

- Version the document by date and time and keep one master copy.

## Related pages

- [Resources](https://bravodays.com/en/resources)
- [Get a quote](https://bravodays.com/en/get-a-quote)