# Onsite management

> Our onsite managers run your event on the ground, from arrivals and registration to sessions, meals and transfers, with a 24/7 contact throughout. It covers Onsite managers sized to your group and program, Venue walk-through and supplier briefings before arrival, Registration and welcome desk management, Session, meal and transfer timekeeping.

URL: https://bravodays.com/en/services/onsite-management
Last updated: 2026-10-21
Publisher: BravoDays (https://bravodays.com)

## Key facts

- **What's included:** Onsite managers sized to your group and program, Venue walk-through and supplier briefings before arrival, Registration and welcome desk management, Session, meal and transfer timekeeping
- **Who it's for:** Companies whose events team cannot travel to Türkiye, Conferences and incentives with multiple venues and transfers, Organisers who planned themselves but need hands on the ground
- **Venue proposals:** 3 venue proposals in 1 business day
- **Detailed quote:** Venue and supplier quotes within 24 hours

## Overview

Our onsite managers run your event on the ground, from arrivals and registration to sessions, meals and transfers, with a 24/7 contact throughout.

Planning ends where onsite management begins. Our onsite managers arrive before the group, walk the venue, check rooms, AV and signage, and brief every supplier against the run-of-show. When attendees arrive, the details are already in place.

During the event they run the timings, manage registration and welcome desks, keep transfers moving, and deal with what comes up: a late flight, a speaker who needs a different microphone, a guest with an allergy the kitchen missed. A 24/7 contact number is shared with you and your attendees for the entire program.

Our teams work in English, Turkish and Arabic, so communication with international guests and local suppliers happens without a gap. After the event you get a short debrief on what went well and what to change next time.

## What's included

- Onsite managers sized to your group and program
- Venue walk-through and supplier briefings before arrival
- Registration and welcome desk management
- Session, meal and transfer timekeeping
- Issue handling with suppliers and venues
- VIP and speaker hosting
- 24/7 contact number for the duration of the event
- Post-event debrief

## Who it's for

- Companies whose events team cannot travel to Türkiye
- Conferences and incentives with multiple venues and transfers
- Organisers who planned themselves but need hands on the ground
- Partners delivering events under their own brand

## Solutions

- [Company retreats & offsites](https://bravodays.com/en/solutions/company-retreats-offsites): Time away from the office to plan, decide and reconnect.
- [Sales kickoffs](https://bravodays.com/en/solutions/sales-kickoffs): Start the year with energy: plenary, awards and a night to remember.
- [Conferences & summits](https://bravodays.com/en/solutions/conferences-summits): Multi-day conferences with registration, AV and simultaneous translation.
- [Incentive trips](https://bravodays.com/en/solutions/incentive-trips): Reward your best people with a trip they will talk about for years.
- [Family days](https://bravodays.com/en/solutions/family-days): A day for employees and their families, with something for every age.
- [Product launches](https://bravodays.com/en/solutions/product-launches): Launch events that put the product, and the press, in the right light.

## Questions

### How many staff will be onsite?

It depends on group size and program. As a guide, a 50-person retreat usually needs one or two coordinators, while a 500-person conference needs a larger team across registration, rooms and transport. The staffing plan is shown in your proposal.

### Who do we call if something goes wrong at night?

Your onsite lead, on a number that is answered 24/7 for the whole event. Guests also find an emergency contact on their welcome card.

### When does the onsite team arrive?

Usually the day before the group, or earlier for large setups, so the venue walk-through and supplier briefings happen before the first arrival.

## Related pages

- [All services](https://bravodays.com/en/services)
- [Get a quote](https://bravodays.com/en/get-a-quote)