Services
Accommodation & room blocks
Hotels, buyouts, exclusivity and room allocation.
We secure and manage hotel room blocks for your group, negotiate the terms, and keep the rooming list accurate until checkout.
Quick answer
What does the Accommodation & room blocks service from BravoDays include?
We secure and manage hotel room blocks for your group, negotiate the terms, and keep the rooming list accurate until checkout. It covers Hotel shortlist from vetted properties, Group rate and contract negotiation, Attrition, release-date and cancellation tracking, Attendee registration form for room preferences.
- What's included
- Hotel shortlist from vetted properties, Group rate and contract negotiation, Attrition, release-date and cancellation tracking, Attendee registration form for room preferences
- Who it's for
- Conference and summit organisers with 50+ attendees, Companies hosting a sales kickoff or annual meeting, Teams travelling from several countries with mixed arrival dates
- Venue proposals
- 3 venue proposals in 1 business day
- Detailed quote
- Venue and supplier quotes within 24 hours
- 24 hfor hotel quotes
- 1rooming list, always current
- 1 invoicefor all hotels
Accommodation & room blocks
What you get
Negotiated room blocks
Group rate, attrition, release dates and cancellation terms agreed before you sign.
Live rooming list
Sharing, accessibility, arrivals and VIP upgrades tracked in one list.
Multi-hotel groups
Large groups split across nearby hotels, with shuttles between them.
One invoice
All hotels billed through us on one event invoice.
Overview
Room blocks are where small details become real costs. We negotiate the group rate, the attrition allowance, release dates and cancellation terms before you sign, so you know exactly how many rooms you can drop and by when.
Then we manage the rooming list: single and double occupancy, sharing preferences, accessibility needs, early arrivals and late checkouts, VIP upgrades. Attendees can register through a simple form, and we reconcile it against the hotel’s list so there are no surprises at the front desk.
For larger events we split groups across nearby hotels in the same area, for example two properties in Şişli near an Istanbul congress centre, and coordinate shuttles between them. Everything sits on one invoice from us rather than separate hotel bills.
What's included
- Hotel shortlist from vetted properties
- Group rate and contract negotiation
- Attrition, release-date and cancellation tracking
- Attendee registration form for room preferences
- Rooming list management and hotel reconciliation
- Early check-in, late checkout and upgrade requests
- Accessibility and special-request handling
- Shuttle coordination for multi-hotel groups
What you receive
- Hotel comparison and negotiated rate sheet
- Contract summary with attrition and release dates
- Live rooming list
- Pre-arrival hotel reconciliation report
- Final room-night statement on the event invoice
How it works
Requirements
We confirm nights, room types, budget and how close you need to be to the venue.
Block & contract
We negotiate the block and walk you through attrition and release dates.
Registration
Attendees submit room preferences; we build and maintain the rooming list.
Reconcile & stay
We reconcile with the hotel before arrival and handle requests during the stay.
FAQ
Frequently asked questions
Still have a question? Your event designer answers within one business day.
What is attrition and why does it matter?
Can attendees book extra nights at the group rate?
Do attendees pay the hotel directly?
Other services
Venue sourcing
3 venue proposals in 1 business day, at negotiated rates.
Event planning
A dedicated event designer runs agenda, vendors and budget.
Destination management
Full ground handling in Türkiye and MENA.
Incentive program management
Qualifier lists, reward tiers, gala nights and gifting.
Flights & travel
Group flights through our licensed travel agency.
Transportation
Airport transfers, coaches, boats and VIP cars.
Catering & F&B
Private chefs, catering and restaurant buyouts.
AV & production
Stage, sound, light, screens, streaming and hybrid.
Planning something for next season?
Send the brief today. You will have three venue proposals by the end of the next business day.
Ready to plan this?3 venue proposals in 1 business day
Get a quote